QuietLab: Executive Assistant To The CEO

Headquarters: Dubai

URL: https://getquietlab.com/

THE OPPORTUNITY

This opportunity is not for the average EA — if you like challenges, you are someone with absolute ownership, extreme attention to detail, and the speed to move as fast as the founder thinks — this is your role. It is a rare seat that shapes something fast, impactful, and growing. If that excites you, apply now.

This is a full-time, in-person role based in Dubai. Visa and sponsor can be provided.

YOUR MISSION

To create time and mental clarity for the founder by managing day-to-day tasks, supporting decision making, gatekeeping effectively, and proactively solving problems before they’re voiced.

WHAT YOU’RE GETTING INTO

• Help the CEO solve day-to-day problems and deal with tasks

• Take over the CEO’s personal life logistics — travel, car, housing, gifting, medical, events

• Support the CEO’s decision making by collecting data, preparing reports and proposing solutions

• Manage business and personal email inboxes — filter noise, draft replies, flag key threads

• Coordinate tasks and people — team contractors, agencies, HR support, legal

• Act as the founder’s gatekeeper — protect their time, priorities, and focus

• Run end-to-end trip planning and emergency-proofing

• Deliver clear, same-day execution on every task

• Send daily summaries with status updates, decisions needed, and priorities

• Never let a problem reach the founder without a solution attached

WHO YOU ARE

• You like to grow, challenges, and having a real impact

• You’ve supported a CEO or Founder in a previous Executive Assistant role

• You live in Dubai, are visa-eligible, and have a valid UAE driving license

• You are relentlessly proactive, organized, and fast — extremely fast

• You take full ownership of outcomes. If something fails, you fix it — no excuses

• You are tech-savvy and skilled with Gmail, Drive, ClickUp, Discord, Slack, calendar tools, and AI

• You communicate clearly and directly — with precision and accountability

• You move with urgency. “Now” is your default

• You are discreet, emotionally intelligent, and 100% trustworthy

• You are detail-oriented, resourceful, and solutions-driven

• You come with a cost-conscious mindset and always look for ways to save time and money

OUR CORE VALUES

• Excellence – We aim for the top 1%. “If it’s worth doing, it’s worth doing well.”

• Integrity – We do the right thing, even when no one’s watching.

• High-Energy – We bring contagious energy and show up strong every day.

• Urgency – We act fast, communicate faster, and execute with intention.

• Simplicity – We remove friction, challenge bloat, and solve with clarity and frugality.

• Proactive Ownership — We take initiative, own outcomes fully, and ensure tasks are done with excellence.

WHAT SUCCESS LOOKS LIKE IN YOUR FIRST 2 MONTHS

• You’ve earned full trust with personal and business task execution

• Inbox is clean, travel is booked, personal errands are handled with no reminders

• Founder’s time is protected — only key decisions reach them

• Communication is clear, structured, and fast

• You’ve taken over asset and file organization

• Your daily updates drive action without needing follow-up

RECRUITMENT PROCESS

1. Apply here: https://forms.gle/KEhG22sNwADiLqFD7

2. Intro Call – We’ll get to know you and your motivations

3. Founder Interview – Meet the CEO and align on chemistry

4. Task Simulation – A short challenge to show how you think and execute

5. Final Chat – Align expectations and finalize the next steps

To apply: https://weworkremotely.com/remote-jobs/quietlab-executive-assistant-to-the-ceo